Immigration is mission-critical for many companies, and disruptions hit hard. The time to build a defensible system is before you need it, not when an inspection lands.

For six years beginning on the first day of the work-permit employment period, the employer must be able to demonstrate that they retained all records relating to the recruitment, hiring, onboarding and employment of the temporary foreign worker. Documents requested may include:

  • LMIA decision letter and all annexes, plus the job offer / employment agreement whose terms the employment must continue to match

  • Payroll and pay stubs as wages must stay substantially the same as, not less favourable than, the offer (IRPR s. 209.3(1)(a)(iv))

  • Working-conditions records and evidence of a workplace free of abuse (IRPR s. 209.3(1)(a)(v))

  • Private health insurance registration, receipts for disbursements, and housing condition records for temporary foreign workers

  • Recruitment records (retained the full six years)

  • Know Your Rights information provided to the worker

ESDC can inspect any employer-specific permit, with or without notice, for the full six years and now selects targets at random and through data, not just from complaints. Even a spotless program can be picked.

Callie is the shared system of record — one secure place where HR, global mobility, operations, and counsel each add the piece they hold, and update it on an annual basis, so the responsibility everyone shares stays whole for all six years.

What Sets Us Apart

As counsel, I've rebuilt audit files after the fact — digging documents out of old email threads, chasing payroll for pay stubs, combing handbooks to prove the worker got the anti-harassment policy, tracking down health-insurance records. It's a scramble: sudden hours for counsel and a heavy time-tax on HR, operations, and payroll teams already stretched thin. A little structure up front, in Callie, avoids the whole exercise.

Employer-First Approach

Callie is built around how an employer actually works and how they work with their counsel. It maps responsibility cleanly between the two, so every document lands in one place and no one thinks about it again until an inspection arrives, however many years out.

Always Know Where You Stand

Callie shows employers and counsel exactly where each audit file stands — what's complete, what's missing, and what to fix before it matters.

One System, Two Ways to Use It: Built Around How You Work

Use Callie as an employer to manage your own documents, or as counsel to fold it into what you offer clients. Either way, it's the same infrastructure built from real audit experience to keep a defensible, inspection-ready program whole.